I shared a screenshot of my web design project proposal to one of my group on the internet and they actually asked if I could share the outline of it. So, this is a summary of how I write my proposals for projects.

The focus of this summary is on web programming projects, but the general ideas can be applied to most proposals.

In writing a project proposal, you only need to be concise and straight to the point.

I usually start with a cover:

Sample Outline

  • Project Title
    Requirement Specification & ProposalVersion 1.0 – 12/12/2013

    Prepared by:
    Diwa Fernandez

    Prepared for:
    Client’s Name

  • Revision History
  • Table of Contents
  • Introduction

    Overview
    describe format of rest of proposal
    Purpose
    summarize the problem (1 or 2 sentences)
    Scope of Work
    summarize the solution.
  • Project Description

    • Commitments and Timeline
      • Client’s Responsibility
      • Web Developer’s Responsibility
      • Timeline and Phases
    • Assumptions and Dependencies
      • Hosting
      • Maintenance
    • Cost and Breakdown
      • Turnaround time
      • Total Cost
      • Payment Plan
  • Project Specifications

    • Sitemap
    • Additional Pages
    • Interfaces
      • External Interface
      • Internal Interface
    • Additional Site Functions
    • Function Characteristics
    • Functional Requirements
    • Non-Functional Requirements
    • Other Requirements
  • Definitions, Acronym, and Abbreviations terms you think that needs to be defined

  • References (URL, Images, etc)


That’s all, Folks!

2 Comments

  1. very helpful. thank you for sharing . While tedious to prepare such documents, it is extremely important to implement in order to avoid misunderstandings with clients.

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